What a pleasure for us to know that you are considering iNsingizi Lodge & Spa to host your company’s conference. We realize that you will be keen to ensure that your staff relax and are given first rate treatment whilst they are away from their busy office schedules and what better way of doing this than with a conference venue that’s “ away from it all?” You will no doubt agree that the success of any conference lies not only in the content but also in the choice of venue, the whole atmosphere of the learning process and knowing that the “ behind the scenes “ work is being responsibly and meticulously handled by professionals. This way you, as the organizer, get to relax too and ensure you have a productive and unmatched conference. We have become a venue of choice for companies wanting a personalized, relaxed and efficiently run conference for a few reasons:
Our Location
iNsingizi Lodge & Spa is nestled in the beautiful craggy hills of Mid Illovo and Eston on a private 400 hectare Estate. It is breathtakingly “ away from it all” as you’ll see and yet it is only 45 minutes from Pietermaritzburg, 60 minutes from Durban and5 or 6 hours drive from Johannesburg.
Our Venue
We have a dedicated conference centre which comfortably holds 25 people in a U shape or 50 to 60 people in cinema style and there are numerous break away rooms, away from the centre. We offer, as part of our conference package, an overhead projector, flip charts, a whiteboard and a 42 inch TV. Any other equipment can be sourced and hired on your behalf and any special requests taken care of so that the end result is a meaningful and productive conference tailored specifically to your company requirements.
Our Spa
The added incentive of a de- stressing spa treatment after a conference is often the “cherry on the top “ that ensures a memorable occasion. It means that everyone arrives back at the office fresh, relaxed and free of tension. Why not investigate our conference and spa package which combines the best of both worlds? Because we specialize in smaller conferences, you and your company are not just numbers to us and we believe the personal touch is important. Dialogue and our relationship with you are vital and the hallmarks of how we work with our clients. We will spend as much time as necessary before hand, exploring your conference needs and how we can accommodate them in our facilities. And once you’re totally happy with the arrangements, we’ll ask you for a deposit to secure the exclusive use of the conference venue on your chosen date. There are a number of popular options to get you started on what to settle for….
Half Day Conference – R 200.00 pp
08h00 to 13h00 Tea/Coffee & Muffins/Scones on arrival Mid morning Tea break with Tea/Coffee and Biscuits Water Jugs, mints and writing material on the tables.
Full Day Conference – R300.00 pp
08h00 to 17h00 Tea/Coffee & Muffins/Scones on arrival Mid morning Tea break with Tea/Coffee and Biscuits Two course Lunch Afternoon Tea/Coffee Break with pastries/biscuits Water Jugs, mints and writing material on the tables.
Full Day Conference (Including Spa Treatments) – R630.00 pp
After the completion of the full day conference, the delegates will retire to our downstairs dining room to partake of a light supper before undergoing a relaxing spa treatment chosen from one of the following: *Hand Massage *Foot Massage *Head and Shoulders Massage Please note that a maximum of 4 persons can be taken at any one time per treatment. Additional treatments can be added at an extra charge e.g. full body massage with hot rocks.
Full Day Conference (Including Accommodation) – R750.00pp
08h00 to 10h00 the following day Tea/Coffee & Muffins/Scones on arrival Mid morning Tea/Coffee break with Biscuits Two course Lunch Afternoon Tea/Coffee break with pastries/biscuits Three course Dinner..Choice from our Table de Hote menu Accommodation in our homely chalets Breakfast ( full English breakfast ) Water Jugs, mints and writing material on the tables.
Conference Accommodation 2010
We have 6 thatched chalets on the estate with the following bed arrangements. Absolutely free of charge are our unmatched views, the iNsingizi Lodge & Spa peace and quiet and our home-from-home comforts.
Chalet 1
1x double & 2 single beds..en suite shower
Chalet 2
1x double & 2 single beds..en suite shower
Chalet 3
1x double bed with en suite shower
Chalet 4
1x double & 1 single bed..en suite shower
Chalet 5
3 single beds with en suite shower
Chalet 6
1 double bed with en suite shower A further 11 guests can be accommodated at our Lodge Annex known as Stirling House which is near the entrance to the Lodge road i.e. 5 Km from the Lodge itself. Facilities there include a kitchen, lounge and sun room. There are 3 rooms with en suite showers and 2 rooms holding 5 beds that share facilities. Extra beds can be provided if necessary.
Conference Menus 2010
Please choose two of the following All options are served with cocktail rolls and fruit juice on the table
Option 1 – Cold Lunch
A selection of cold meats, fish bites and salads served with fresh bread rolls.
Option 2 - Finger Lunch
A selection of cocktail snacks including mini sausage rolls, finger sandwiches with a variety of fillings, a crudite with cheese dips, samoosas, chicken bites, fish bites and cocktail meat balls with sauces.
Option 3 - Curries
Choose one of the following: Beef, Mutton, Chicken or Lentil. Served with rice and all the relevant accompaniments.
Option 4 – Stir fry
Sweet and Sour Chicken or Spicy Beef Served with rice and fresh bread rolls
Option 5 – Lasagne
Choose from Mince & Bacon, Chicken or Vegetable Served with salad
Desserts
Choose two of the following desserts to accompany your conference lunch: Fruit Salad and Ice Cream Chocolate Brownies and Custard Cheese Cake variety Mini Malva Puddings and Custard or Cream Pavlovas filled with a decadent Mousse Individual Milk Tarts
Conference Payments 2010
Once you have decided on a date, we then systematically work through your requirements such as: What kind of set up do you need? Boardroom/Cinema /U style How many people will attend? How many presenters? What kind of Bar facility will you need? Tab/Cash/None? What menu and dessert have you chosen? What accommodation do you need? Do you need any Spa treatments? Do you need any special equipment that we can get for you? Having decided all the above and answered any other questions you might have, we’ll ask you to confirm everything in writing and pay a 50 % deposit. The balance owing, apart from bar bills, extras etc. will be due two weeks prior to arrival. A full refund will be given of any monies paid if you cancel your conference more than 30 days prior to arrival. A 50% cancellation fee will be charged when cancelling with less than 30 days but more than 14 days notice. Anything less than 14 days notice will regretfully mean the forfeiture of your full deposit. Full banking details will be sent to you when we confirm acceptance of your booking which we will send to you with your pro forma invoice. We look forward to being of service to you and to ensuring that you have a unique and productive conference.
